Executive Assistant

About the role

BlueRock is seeking a commercially‑focused Executive Assistant to support the Chief Operating Officer. You will play a pivotal role in organising the team, facilitating business planning and removing operational hurdles so strategic projects can progress smoothly.

Key responsibilities

• Manage the COO’s diary, inbox and meeting schedule, prioritising requests and preparing briefs, agendas and clear minutes with action owners.
• Coordinate division and team meetings, celebrations and client engagements, ensuring all logistics are handled.
• Attend discovery and client meetings, capture detailed notes, send professional follow‑ups and maintain strong relationships with prospects and existing clients.
• Maintain HubSpot CRM – update pipeline stages, record meeting notes, manage contact records and upload proposals.
• Enter project timings and administrative data into task management systems, supporting accurate reporting and resource allocation.
• Assist with strategic initiatives by identifying and resolving resourcing or financial obstacles that could delay project delivery.

Required profile

• Strong organisational and time‑management abilities with a keen eye for detail.
• Excellent written and verbal communication skills, able to interact confidently with senior stakeholders and clients.
• Proactive, solution‑oriented mindset with the capacity to work independently in a fast‑paced environment.
• Commercial awareness and interest in supporting business growth initiatives.

Required skills

• HubSpot CRM proficiency.

What we offer

• Opportunity to work within a B Corp certified, award‑winning firm recognised as a ‘Best Place to Work’.
• Career growth through exposure to multidisciplinary teams across finance, law, digital and advisory services.
• Collaborative, upbeat culture that values responsibility and open communication.