Executive Assistant – Finance & Trust Accounting

About the role

We are seeking an Executive Assistant to support the managing directors of a privately owned group in Western Sydney. The role combines hands‑on finance work for the legal arm with trusted executive and personal assistance. You will manage trust accounting, AP/AR and provide confidential support on business and family matters.

Key responsibilities

• Manage trust accounting for the legal division in compliance with Law Society requirements, including regular reconciliations.
• Process accounts payable and receivable, maintain credit control and prepare BAS for multiple entities.
• Record and reconcile transactions across entities using Xero, ensuring clean and accurate financial records.
• Generate invoices and process billing through the legal practice platform for retained and non‑retained clients.
• Provide diary management, travel arrangements and personal assistance to the managing directors.
• Handle owners’ personal and family‑office finances with utmost confidentiality.

Required profile

• Proven experience in accounts payable/receivable, reconciliations, credit control and BAS preparation.
• Demonstrated trust accounting experience, preferably within a legal or professional services environment.
• Ability to work independently, exercise discretion and maintain confidentiality.
• Strong organisational skills and the maturity to work closely with senior owners.
• Formal accounting qualifications are not mandatory; practical capability and temperament are key.

Required skills

• Xero accounting software.
• Legal practice platform such as ActionStep (or similar).
• Trust accounting processes.
• BAS preparation and filing.

What we offer

• A trusted, varied seat close to the owners of a growing privately owned group.
• Blend of finance and executive support responsibilities, not a narrow back‑office role.
• Monday‑to‑Friday schedule with no weekend work.
• Competitive remuneration package aligned with experience.