CEO Administration and Chairman Assistant

About the role

The position provides trusted executive, administrative, operational and governance support to both the Chairman’s Office and the Office of the CEO. It ensures senior leadership priorities are coordinated, executive commitments are managed and high‑quality Board and employee engagement activities are delivered.

Key responsibilities

• Provide comprehensive executive support to the Chairman, including complex diary management, correspondence, travel, expenses and Board recruitment administration.
• Partner with the Executive Assistant to the Managing Director and CEO to manage governance registers, calendars, briefings, records and expense processes.
• Lead end‑to‑end administration of Executive Leadership Team meetings, handling agendas, paper submissions, logistics and SharePoint filing.
• Coordinate the Board paper approval cycle, maintain registers, track approvals and prepare Board packs.
• Plan and deliver Board dinners, Chairman‑hosted functions, senior leadership forums and other hospitality events, managing venues, contracts, budgets and on‑day delivery.

Required profile

• Significant experience supporting a Board Chair, C‑suite executive or senior leader in a complex corporate environment.
• Proven ability to coordinate Board and executive governance processes, including meeting papers, approval cycles and secure document management.
• Advanced capability in managing competing priorities, sensitive matters and stakeholder coordination.

Required skills

• Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Outlook).
• Strong experience with Microsoft Teams and SharePoint for collaboration and document management.