Analyst, Portfolio Services

About the role

The Analyst, Portfolio Services sits within the Department of Education's technology function and supports the Corporate Digital Services Branch through portfolio reporting, governance coordination, analysis and administrative support. Working under the guidance of the Portfolio Services Manager, the role helps prepare portfolio insights, maintain portfolio data, coordinate governance activities and identify issues needing escalation. It contributes to the portfolio management capability that informs technology investment, prioritisation, delivery and resource allocation.

Key responsibilities

• Prepare portfolio reports, dashboards, briefs and presentation material
• Analyse data to identify trends, risks, issues and dependencies
• Coordinate governance meetings, papers, minutes and action tracking
• Maintain records of decisions, risks, issues and dependencies
• Support demand, resource, financial and benefits tracking
• Collect and validate information from projects, products and platforms
• Identify data-quality gaps and inconsistencies
• Assist with portfolio assurance and information-management activities
• Respond to stakeholder requests accurately and promptly, and recommend practical improvements to reporting and portfolio processes

Required profile

• Organised, analytical and attentive to detail; able to work with data from different sources and present information clearly to stakeholders
• Sound analytical and problem-solving skills
• Effective planning, coordination and records-management skills
• Ability to explain findings clearly to different audiences
• Collaborative and responsive approach to stakeholder relationships
• Interest in developing portfolio, governance and financial-monitoring capability
• Commitment to the Victorian Public Sector values

Desirable qualifications and experience

• Experience in portfolio, project, program, governance or reporting support
• Experience using spreadsheets, reporting tools or data-visualisation platforms
• Understanding of technology delivery environments
• Relevant qualifications in business, technology, finance, data or a related discipline

Applications close 11:59pm on 5 November 2026. Preferred applicants may be required to complete a police check and other pre-employment checks.