Administrative Supervisor

About the role

Cummins, a global leader in power solutions, is looking for an Administrative Supervisor to join its team in Adelaide, South Australia. The role combines administrative support, data processing, office coordination and facility administration, and involves supervising three direct reports.

Key responsibilities

• Provide administrative support: research, report preparation and handling routine to complex information requests.
• Gather, verify and enter data into reports, presentations, forms, databases and spreadsheets, and complete data collection and entry.
• Prepare correspondence, receive visitors, arrange conference calls and schedule meetings; respond to or redirect internal and external inquiries.
• Prepare and submit vendor and supplier payment documentation, enter payment requests and handle accounts payable or payee inquiries.
• Document and maintain departmental policies and procedures, and contribute to business improvement initiatives and projects.
• Act as a key stakeholder in day-to-day facility and maintenance programs, and supervise contractors.
• Ensure HSE, training and maintenance databases are kept up to date, and act as an informal resource for less experienced colleagues.

Required profile

• 7+ years of experience in facilities or office management.
• Strong safety orientation and understanding of Work Health & Safety practices.
• Ability to prioritise, plan and execute maintenance plans and projects, and to manage and coordinate contractors.
• Strong communication and collaboration skills, with a sense of urgency for maintenance requests.
• Ability to turn business problems into clear visual stories through reports and dashboards.

Required skills

• Advanced Microsoft Excel, Outlook and Word.
• Ability to learn new systems quickly.

What we offer

• Competitive salary with annual remuneration review.
• Variable bonus program and income protection continuance insurance.
• Personal and professional benefits, onsite parking and Employee Assistance Program.
• Paid parental leave (conditions apply).