Administrative Assistant - Radiology Department

About the role

St Vincent's Health is hiring a full-time permanent Administrative Assistant for its Radiology Department in Melbourne. The role provides a full range of administrative support to the department, including reception, patient accounts, bookings, result distribution and audio typing. It is a Monday to Friday, 40-hour-week position, onsite with occasional weekend shifts.

Key responsibilities

• Answer telephone, email and fax enquiries
• Schedule patients efficiently so equipment and staff are used to their maximum
• Enter patient and study data accurately
• Register patient arrivals and discharges
• Handle peripheral administration tasks and process payments, assisting senior team members with accounts
• Transcribe dictated medical reports accurately and on time
• Distribute medical results and handle access enquiries from referrers

Required profile

• VCE or equivalent
• Previous experience in medical administration (desired)
• Previous experience in invoicing and receipting
• Valid nationally coordinated criminal history check, or willingness to obtain one

Required skills

• High degree of computer literacy
• Customer service and multi-tasking experience
• Knowledge of medical terminology (desired)
• Ability to work in a fast-paced environment
• Professional telephone and reception skills

What we offer

• Salary ranging from $58,442 to $63,138 per year depending on classification (HS1-HS17)
• Wellbeing initiatives, confidential employee counselling and a work/life balance
• A monthly accrued day off with full-time employment
• Access to Fitness Passport and salary packaging
• Location in the heart of Fitzroy, close to public transport and cafés
• Discounts and promotions, professional development opportunities and a culture of continuous improvement

Applicants submit a resume and cover letter; shortlisting starts immediately and the closing date is 29 October 2026. Mandatory vaccinations may be required.