Administrative Assistant – Multi‑Function Support

About the role

We are looking for a highly organised and proactive Administrative Assistant to provide essential support across multiple business functions, including Executive, People & Culture, Finance, Operations and Internal Communications. The role is fast‑paced and varied, ideal for someone who enjoys multitasking and delivering exceptional administrative service.

Key responsibilities

• Manage shared company inboxes, triage enquiries and redirect them to the appropriate teams.
• Coordinate travel arrangements – flights, accommodation, car hire and travel profile management.
• Support internal communications administration and assist with internal programs and events.
• Handle front‑office duties: answer phone calls, direct enquiries, take messages and manage voicemail.
• Oversee mail, courier and document administration, including scanning, filing and distribution.
• Organise domestic travel bookings, venue logistics and catering for workshops and events.
• Maintain office supplies, monitor stock levels and liaise with suppliers.
• Administer employee recognition programmes, prepare certificates and manage award distribution.
• Provide general administrative support across the business, including meeting coordination and ad‑hoc projects.

Required profile

• Strong organisational skills with the ability to manage multiple priorities.
• Proactive attitude and a keen eye for detail.
• Excellent communication skills and a customer‑focused mindset.
• Comfortable working in a dynamic environment with changing daily tasks.
• Experience supporting various business functions is advantageous.

Required skills