Administrative Assistant – Full‑Time

About the role

Doane Grant Thornton is seeking an Administrative Assistant to support client service teams in its Sydney, NS office. This full‑time position involves handling front‑desk duties, preparing client deliverables, and providing general office support.

Key responsibilities

• Open and close reception, answer and transfer calls professionally.
• Greet guests, manage office supplies, and maintain office appearance.
• Handle mail, courier services, and secure payments.
• Manage boardroom bookings, catering, and set‑up/clean‑up for meetings.
• Prepare meeting materials, format financial statements, and proof‑read client documents.
• Assemble and e‑file T1 personal tax returns and other CRA forms (T2, T3, T4, T5).
• Provide billing support and assist partners with expense reports.
• Use Microsoft D365 to set up new clients and track relationships.
• Perform general administrative tasks such as filing, scanning, and faxing.

Required profile

• Professional demeanor with strong attention to detail.
• Ability to work independently and as part of a team.
• Excellent communication and customer‑service skills.

Required skills

• Microsoft D365 application software.