Administrative Assistant – Front Desk & Clerical Support

About the role

The Department of Opportunities and Social Development is seeking a dedicated Administrative Assistant to serve as the welcoming face of the office. You will manage front‑desk interactions, support clerical teammates, and ensure smooth daily operations for a busy government department.

Key responsibilities

• Greet visitors, answer phones, and direct inquiries to appropriate staff.
• Maintain and organize files using the STAR/STOR system for rapid retrieval.
• Handle document management tasks such as faxing, copying, scanning, and filing.
• Process Freedom of Information and Protection of Privacy (FOIPOP) requests promptly.
• Manage incoming and outgoing mail efficiently.
• Schedule meetings, manage calendars, and coordinate appointments.
• Enter client notes into the Integrated Case Management System (ICM) while ensuring confidentiality.

Required profile

• One‑year business course combined with at least two years of relevant administrative experience, or an equivalent mix of training and experience.
• Team‑oriented attitude with a proactive approach to supporting colleagues.
• Strong attention to detail and ability to handle confidential information.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Excel.

What we offer

• Permanent full‑time position within a supportive public‑sector environment.
• Competitive salary ranging from $3,357.40 to $3,696.78 per month (CAD).
• Opportunities for professional development and contribution to community‑focused programs.