Administration Officer - Federal Hospitality

About the role

Federal Hospitality, a family-owned business with a 50-year legacy operating properties such as Wrest Point, Country Club, MACq01 Hotel, The Henry Jones Art Hotel, Saffire Freycinet and the Vantage Group Hotels, is hiring an Administration Officer in Sandy Bay, Tasmania. The role provides high-level executive, administrative and coordination support to the General Manager, acting as a trusted point of coordination for the leadership team.

Key responsibilities

• Manage the GM's diary, correspondence, travel and commitments, prioritising access and protecting time for strategic focus
• Manage travel for all staff, including accommodation, flights, transfers and rental cars, and handle related invoicing and reconciliation coding
• Act as first point of contact for the Executive Office, triage enquiries and represent the GM with internal leaders, Board members, owners and external partners
• Prepare, review and format executive briefings, reports and presentations for leadership and Board audiences
• Coordinate divisional governance rhythms, including leadership meetings: set agendas, collate papers, record decisions and track actions
• Lead coordination of divisional events, offsites, training and internal communications, including budget tracking and supplier liaison
• Provide general admin support: stationery, invoices, coding, Adobe Sign, room bookings and SharePoint and Microsoft Teams sites

Required profile

• Demonstrated experience providing executive-level administrative or business support to senior leaders in a complex, multi-site or fast-paced environment
• Ability to manage competing priorities, work to tight deadlines and stay accurate under pressure
• Experience in administration, sales, marketing or equivalent
• Sound judgement, discretion and integrity with confidential, commercially sensitive information

Required skills

• Advanced proficiency in Microsoft Office and digital collaboration tools
• High-level written communication, including executive briefings, reports and presentations

What we offer

• Free staff meal per shift and free secure onsite parking at Wrest Point
• Free monthly dry cleaning
• Discounts across many brands, including phone bills, fuel, groceries, fashion, restaurants and entertainment
• Supportive work environment with learning and development opportunities