Administration Assistant – Project Support

About the role

This full‑time, Perth‑based position provides comprehensive administrative and operational support to the Project Control Team on a 12‑month fixed‑term contract. You will work closely with other project administrators to ensure consistent processes and help maintain smooth day‑to‑day operations across development projects.

Key responsibilities

• Manage project correspondence via CDS (internal and external)
• Maintain office plans, personnel lists, and organisation charts in SAP
• Support document management, filing, and data organisation
• Coordinate document sign‑offs for the Company and Contractors
• Provide administrative and project‑controls assistance
• Assist with travel arrangements, visas, and staff mobilisation
• Coordinate personnel data and support expense claims
• Oversee general office services (IT, reception, facilities, mail, First Aid)
• Manage leave tracking, access cards, and office supplies
• Support onboarding and off‑boarding processes
• Arrange guest visits and external access (e.g., CDS)
• Handle PPE distribution and training request guidance
• Manage IT assets and distribute team communications
• Organise team‑building activities

Required profile

• 3 years of relevant experience (preferred)
• Excellent communication skills
• Proactive self‑starter with ability to work independently
• Strong ability to prioritise tasks and work under pressure
• Collaborative mindset and ability to work with diverse disciplines and cultures
• Maintain positive vendor relationships

Required skills

• SAP
• CDS