Executive & Personal Assistant to C‑Suite Leaders

About the role

Studio Chintamani is seeking an experienced Executive Assistant/Personal Assistant to support its Chief Operating Officer and the founder. This senior‑level position goes beyond traditional admin duties, requiring a high degree of emotional intelligence, discretion, and the ability to act as a trusted partner in a purpose‑driven design studio.

Key responsibilities

• Manage executive and personal diaries, scheduling meetings and appointments.
• Coordinate business operations and internal communications.
• Support academic and PhD‑related activities.
• Assist with writing, publishing, and content creation projects.
• Prepare for public speaking engagements and media appearances.
• Facilitate networking, strategic partnerships, and stakeholder relations.
• Arrange travel, accommodation, and personal administration tasks.

Required profile

• Minimum five years of experience as an Executive Assistant, Personal Assistant, or similar senior support role.
• Exceptional organisational skills and meticulous attention to detail.
• Demonstrated ability to maintain absolute confidentiality and discretion.
• Compassionate, emotionally mature, and collaborative mindset.
• Eagerness to learn about mental health, trauma‑informed practice, and sustainability.
• Comfortable thriving in an environment built on trust, autonomy, and mutual respect.

Required skills

What we offer

• Work in an inspiring office at 8 Parramatta Square.
• Empowering culture with no micromanagement.
• Opportunity to contribute to award‑winning neuro‑biophilic design projects.