Workplace Services Coordinator

About the role

MinterEllison, one of Australia's largest independent law and consulting firms, is hiring a Workplace Services Coordinator for its Perth Business Services team on a permanent, full-time basis. The role keeps the Perth office running smoothly by coordinating facilities, records and business support services for the teams, acting as a point of contact for general office queries and taking ownership of day-to-day support operations.

Key responsibilities

• Facilities and workplace: respond to maintenance and access requests, coordinate contractors for repairs and maintenance programs, and support space management such as team moves, locker and car park assignments
• WHS compliance: support workplace inspections, maintain first-aid supplies and coordinate warden teams
• Records and archive: advise legal teams on records retention, archiving and destruction, progress approved destruction batches, and handle archive retrievals, file movements and records queries
• Business support: coordinate and quality check document production handoffs to third-party providers, manage mail and courier operations, maintain stationery stock and process supplier invoices

Required profile

• Proactive, curious and problem-solving mindset, with pride in the standard of work and a willingness to improve processes
• Ability to balance priorities, work closely with the team and progress tasks independently
• Some experience in facilities, business administration or records management in a professional environment
• Strong interpersonal and written communication skills and confidence engaging with internal and external stakeholders

Required skills

• Proficiency in Microsoft Office
• Openness to digital tools and AI-assisted workflows
• Excellent attention to detail and ability to track, progress and close out requests on time

The firm offers flexible ways of working, social, financial and health benefits, and encourages applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people. Applications are made through the online apply button; current employees apply through the internal careers page.