Team Assistant – Leadership Support

About the role

Crowley Care, an aged care provider serving the Ballina community since 1979, is looking for a Team Assistant to support the CEO, Deputy CEO and the broader leadership team. Reporting to the Deputy CEO, the role covers administrative, coordination and governance support across the organisation. It is a varied, on-site part-time position of 4 days per week (Tuesday to Friday preferred), from 8:30am to 5:00pm.

Key responsibilities

• Provide administrative and coordination support to the CEO and Deputy CEO
• Prepare agendas, reports, presentations and meeting documentation, and manage follow-up actions
• Coordinate meetings, take minutes and support advisory boards and committees
• Help managers with reporting and administrative requirements
• Support organisational projects and initiatives, and assist with governance and compliance activities
• Contribute to the day-to-day running of the leadership team

Required profile

• Strong administration, executive support or coordination experience
• Experience coordinating meetings and preparing professional documentation
• Ideally: board or committee support, minute taking, supporting senior leaders and project coordination
• Ability to manage multiple priorities and changing demands

Required skills

• Excellent organisational and time management skills
• Advanced Microsoft Office and Microsoft 365
• Strong written and verbal communication
• Attention to detail and proactive, solutions-focused approach
• Experience using technology and emerging AI tools to improve efficiency is a plus

What we offer

• More than 45 years of service to the Ballina community and a stable, experienced leadership team
• Internal development and career progression opportunities
• Free onsite parking and subsidised meals through the onsite café
• Staff recognition programs, social events and team activities
• Strong onboarding and support, and up to $15,900 salary packaging with additional meal and entertainment benefits

To apply, submit a CV and a tailored cover letter through the recruiter, Beaumont People; applications are reviewed as they arrive.