Team Assistant

About the role

Provide executive and administrative support to senior leaders of Munich Re Specialty’s APAC expansion team, handling calendar management, travel coordination and stakeholder communication.

Key responsibilities

• Manage calendars, meeting requests and scheduling for assigned leaders.
• Coordinate internal and external meetings, including room bookings, videoconferencing and catering.
• Arrange domestic and international travel, accommodation and itineraries; process related expenses.
• Act as a professional point of contact for internal and external stakeholders and draft routine correspondence.
• Assist with onboarding activities, maintain distribution lists and support process‑improvement initiatives.
• Support business projects by tracking action items, preparing reports and dashboards.

Required profile

• 2‑3 years of experience in an administrative, coordinator or assistant role.
• Strong organisational, time‑management and attention‑to‑detail skills.
• Excellent written and verbal communication with a professional, customer‑service mindset.
• Experience supporting senior leaders, preferably in financial services, insurance or professional services.
• Proactive, adaptable in a fast‑paced environment and able to handle confidential information.

Required skills

• Proficiency with Microsoft 365 tools, including Outlook, PowerPoint, Teams and Excel.