Secretary – Administration Officer Level 4 (Full‑time)

About the role

This permanent full‑time position provides high‑level administrative and secretarial support to the Director and medical team within the Obstetrics & Gynaecology Department at Campbelltown Hospital. You will ensure smooth operation of clinical, managerial, academic and research activities by managing complex diaries, coordinating meetings and preparing accurate correspondence.

Key responsibilities

• Maintain and organise the Director’s and senior clinicians’ diaries, scheduling appointments and meetings.
• Coordinate departmental meetings, prepare agendas, take minutes and distribute documentation.
• Draft, proof‑read and format letters, reports, and other correspondence with a high degree of accuracy.
• Support clinical and research staff with document preparation, record keeping and data entry.
• Liaise with junior and senior medical staff, patients and external stakeholders to facilitate workflow.

Required profile

• Proven experience in high‑volume administrative or secretarial roles, preferably in a hospital environment.
• Strong understanding of medical workforce structures and terminology.
• Excellent organisational skills with the ability to manage competing priorities.
• Self‑motivated, reliable and able to work both independently and as part of a team.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with email, databases and internet applications.
• High typing accuracy and dictaphone transcription capability.
• Knowledge of medical terminology.

What we offer

• Competitive salary package with superannuation and salary packaging options.
• Stable 38‑hour work week (Monday‑Friday) with work‑life balance.
• Opportunities for professional development within a large health organisation.