Receptionist and Administration Officer

About the role

Ultradata is seeking a Receptionist and Administration Officer to be the first point of contact for visitors, callers and staff at its corporate head office in Malvern East, Victoria. The role combines front‑desk duties with a range of administrative responsibilities to keep the office running smoothly.

Key responsibilities

• Manage reception area, visitor sign‑in, switchboard operations and meeting‑room coordination.
• Handle mail, courier services and the central inbox.
• Arrange travel bookings, maintain travel documentation and staff travel profiles.
• Provide Accounts Receivable support, including cash receipting and debt follow‑up.
• Oversee office amenities, stationery and supplies.
• Perform general administrative tasks such as filing, scanning, printing and hospitality assistance.
• Assist with seating plans, training record maintenance and other ad‑hoc administrative duties.
• Maintain an organised, well‑stocked workspace that reflects the corporate image.

Required profile

• 12–18 months of experience in a similar role within a busy corporate environment.
• Professional presentation and strong client‑service orientation.
• High accuracy, attention to detail and reliable punctuality.
• Ability to multitask, prioritise and meet conflicting deadlines.
• Willingness to work onsite every day and to learn about the business.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Outlook.