Property Administration Assistant

About the role

Moore Theological College is looking for a permanent full-time Property Administration Assistant (38 hours per week, able to start in January 2027) to join its Property team in Newtown, Sydney. The team manages all college properties so they remain safe, clean and compliant with legal and policy requirements, with campuses in Newtown, Croydon Park and Parramatta. The assistant reports to the Property Team Lead and works alongside administrative and trades/maintenance staff.

Key responsibilities

• Support the Property Team Lead and administer and update preventative maintenance, allocated monthly via Jira
• Arrange inventory checks and pest inspections, and assist with property inspections and report writing
• Administer utilities, liaising with providers and residents where needed, and assist with building insurance claims
• Prepare cost calculations for CMS repairs and update the property database
• Respond to enquiries, reconcile credit card expenditures and invoices, and keep the property office in good order

Required profile

• Strong administration experience, with attention to detail, planning and prioritisation, confidentiality and teamwork
• Problem-solving skills, initiative and ability to improve processes
• Excellent written and verbal communication and customer service skills
• Ability to support the college's Christian vision, mission and values
• Desirable: property administration, real estate or construction experience; tertiary qualification in business administration or a property discipline; current NSW Class C driver licence

Required skills

• Microsoft Outlook, Word and Excel
• Quick learner of other systems such as records management, financial, online request management, issue tracking and service management software

National police check required; applicants must have the right to live and work in Australia. Applications close 24 November 2026.