Project Coordinator / Document Controller

About the role

The Project Coordinator/Document Controller will manage and control engineering documentation throughout the project lifecycle, working closely with engineering teams, project managers and clients to ensure timely and accurate delivery of all documents.

Key responsibilities

• Oversee documentation flow to meet project deadlines and maintain a document control register.
• Develop and align internal document control systems with customer requirements.
• Manage workflows for issuing, receiving and certifying documents, including comment sheets.
• Ensure submissions comply with naming conventions, formats and project standards.
• Provide training and support to users of document control systems.
• Plan and record documentation exchanges with clients, subcontractors and project office staff.
• Improve documentation management processes for efficiency and reliability.
• Deliver internal workshops on document control procedures.
• Generate reports for Engineering, Commercial and Project Managers as required.

Required profile

• 3+ years experience in a document controller role, preferably in a technical or software engineering environment.
• Strong communication and interpersonal skills to work with a wide range of stakeholders.
• Excellent attention to detail, organizational and time‑management abilities.
• Certificate or training in project coordination or document control is desirable but not mandatory.

Required skills

• Proficiency in Microsoft Office.
• Experience with Aconex and other document management systems.

What we offer

• Training commensurate with experience.
• Rewards & Recognition Program and Birthday Leave.
• Discounted health insurance with Medibank.
• Novated leasing options and lifestyle discounts with major retailers.
• Employee Assistance Program.
• Free onsite parking and 2 days work‑from‑home flexibility.