Project Administrator

About the role

Babcock is looking for a Project Administrator to provide high-level administrative and coordination support to the Senior Project Manager, Program Coordinator, project managers and technical leads across the JP9101 Sustainment Program. Working with a high degree of autonomy, you will coordinate documentation, meetings, reporting, registers, site visits and stakeholder activities so that milestones, actions and deliverables stay on track. The role suits someone who is highly organised, proactive and comfortable working with limited supervision.

Key responsibilities

• Coordinate project documentation, meetings, reporting, registers and site visits
• Work with internal and external stakeholders and undertake initial investigations
• Prepare summaries and maintain project records and registers
• Identify opportunities to improve administrative processes, tools and ways of working

Required profile

• Diploma in Project Management or a related field
• Relevant experience in an administration or coordination role, preferably in a complex or regulated environment
• Prior experience supporting projects or business areas in a specialist subject matter area
• Experience coordinating meetings, workshops and stakeholder communications, including preparing agendas, taking minutes and tracking actions
• Eligible to obtain and maintain an Australian Defence Security Clearance

Required skills

• Strong communication and stakeholder management skills
• Attention to detail and confidence working across documentation, reporting, registers and project systems
• Ability to manage competing deadlines and priorities

What we offer

• Flexible working, including onsite and remote work, with a laptop and working-from-home kit provided
• Compressed hours and a work-life-integration policy covering annual leave, wellbeing leave, volunteer leave, paid parental leave and defence reservist leave
• Career growth support, self-led learning modules through LinkedIn Learning and study leave
• Employee discounts through beRewarded, novated leasing options and a corporate shares plan
• Wellbeing support through an online wellbeing program and an employee assistance program