Project Administrator

About the role

FMS Group is looking for an experienced Project Administrator to support shutdown operations across mine sites in the Bowen Basin. This site‑based, casual DIDO role works on a 4‑days‑on/3‑days‑off roster from late July to mid‑October, providing essential administrative support to Shutdown Supervisors and Coordinators.

Key responsibilities

• Provide day‑to‑day administrative assistance to Shutdown Supervisors and Coordinators.
• Prepare, maintain and manage shutdown documentation, records and project paperwork.
• Handle document control, filing, scanning, archiving and record management.
• Assist with timesheet processing, verification and record keeping.
• Ensure compliance with company, client and legislative documentation requirements, including permits, work instructions and safety documentation.
• Maintain accurate records of JSEAs, SLAMs, task lists and other required site documentation.
• Communicate effectively with site personnel, clients and internal stakeholders.
• Support HSEQ initiatives by participating in toolbox meetings, risk assessments and safety discussions.

Required profile

• Previous administration experience within mining, shutdown or heavy industrial environments.
• Experience supporting site‑based maintenance or shutdown projects is highly regarded.
• Current Coal Board Medical – preferred.
• Current Standard 11 – preferred.
• Strong organisational and time‑management skills with exceptional attention to detail.
• Ability to work independently and contribute to a collaborative team.
• Proactive approach with a strong commitment to safety, compliance and continuous improvement.

Required skills

• Microsoft Office Suite
• SharePoint

What we offer

• 4/3 on‑site roster with $45.00 per hour plus penalties.
• Weekly pay.
• Access to Flare HR employee benefits and referral rewards program.
• Supportive team culture focused on safety, quality and teamwork.