Planning and Scheduling Administrator

About the role

Sodexo is seeking a full‑time Planning and Scheduling Administrator for its Balcatta Support Centre in Western Australia. The role provides essential administration support to the Planning and Scheduling Team, ensuring planning processes, work orders, and contractor activities remain accurate, organised, and up to date.

Key responsibilities

• Monitor shared planning inboxes, allocate, track and escalate requests.
• Support planners by raising, updating and closing work orders.
• Maintain accurate records across systems such as Dynamics 365 and tracking registers.
• Raise purchase requisitions and assist with invoice processing, receipting and change orders.
• Follow up contractors for outstanding reports, invoices and work updates.
• Arrange travel requests, accommodation and compliance requirements.
• Support meeting coordination and general team administration.

Required profile

• Experience in an administration, coordination or operational support role.
• Strong attention to detail and accuracy in data entry.
• Ability to manage inboxes, registers and competing priorities with minimal supervision.
• Clear written and verbal communication skills.
• Reliability in completing routine tasks consistently and on time.

Required skills

• Microsoft Office Suite (including Excel and Outlook).
• Dynamics 365 CE.
• Pegasus / Avetta contractor portals.
• RTIO Remote Desktop.

What we offer

• Opportunities for growth and personal development within a global organisation.
• Being part of one of the world’s largest facilities management contracts.
• A genuine ‘family first’ approach to work.
• Supportive, inclusive and high‑performing team environment.