Part-Time Reception & Administration (3-Month Contract)

About the role

A professional services firm in a Sydney CBD office is looking for part-time reception support for a three-month period. The role keeps the office running smoothly and ensures clients, visitors and staff have a positive experience. It is an in-office position.

Key responsibilities

• Manage front-of-house reception and welcome clients, visitors, staff and suppliers
• Coordinate visitor arrivals, notify hosts and arrange workplace access for visitors and visiting employees
• Answer and direct calls, emails and general enquiries
• Maintain a tidy reception area, meeting rooms, kitchens and shared spaces
• Coordinate meeting room bookings and prepare spaces for client and executive meetings, including catering and refreshments
• Manage mail, couriers, deliveries and office correspondence
• Order office supplies, stationery and kitchen consumables and liaise with building management, cleaners and maintenance providers
• Provide administrative support such as document preparation, printing, scanning, filing and record keeping
• Support employee onboarding and offboarding, and assist with ad hoc HR administration
• Help Executive Assistants, the HR team and wider business with projects, reporting and internal events

Required profile

• Previous experience in reception, office administration, workplace coordination, corporate hospitality or a similar role
• Warm, professional manner and strong organisational skills
• Excellent communication skills and attention to detail
• Experience or exposure to HR administration is a bonus
• Available 20 hours per week, Monday to Friday, across an agreed part-time schedule for the initial three months

Required skills

• Microsoft Office, Teams and Excel
• Comfortable learning new systems and processes

What we offer

• Beautiful CBD office
• Friendly and supportive working environment
• 3-month contract