Office Receptionist / Administrative Assistant

About the role

We are a growing boutique wealth management firm seeking a professional, well‑presented Receptionist / Administrative Assistant to join our team on a full‑time basis. The role is client‑facing and supports the smooth operation of our office in Manly.

Key responsibilities

• Answer incoming phone calls in a courteous, professional manner.
• Greet clients and visitors, providing a warm and welcoming experience.
• Prepare tea and coffee for clients and visitors.
• Maintain tidy and organised meeting rooms.
• Book and manage meeting‑room schedules.
• Monitor and replenish office supplies, including stationery, kitchen items and toiletries.
• Handle daily mail and post‑office runs.
• Process client information updates and maintain accurate client records.
• Enter data and process client applications.
• Follow up with clients as required.

Required profile

• Well‑presented with a professional and friendly manner.
• Strong communication and interpersonal skills.
• Highly organised with attention to detail.
• Ability to multitask and manage competing priorities.
• Proactive attitude with a willingness to learn and grow.
• Previous receptionist, administrative or client‑service experience preferred but not essential.

Required skills

What we offer

• Salary range of $65,000‑$70,000 plus superannuation, dependent on experience.
• Supportive and professional team environment.
• Opportunity to grow within a boutique financial services firm.
• Stable, full‑time permanent position in a respected business.