Office Manager – Workplace Experience

About the role

The Office Manager, Workplace Experience will create a world‑class in‑office environment for OpenTable employees in Melbourne. Working part‑time (three days a week) you will oversee daily operations, vendor relationships and employee‑focused events, ensuring the office runs smoothly and safely.

Key responsibilities

• Collaborate with the global Workplace network and support regional virtual communities.
• Manage day‑to‑day office operations, maintaining a clean, organised and functional workspace.
• Oversee vendor contracts, develop new relationships and coordinate catering, office supplies, shipping and mail.
• Plan, coordinate and execute office‑initiated events, handling decorations, setup, breakdown and AV requirements.
• Maintain the office calendar and Wiki pages, and manage the budget for events, supplies and catering.
• Partner with cross‑functional teams (Leadership, IT/AV, P&C, Legal, Finance, Security) to deliver programmes such as Do Good Week, Sustainability, Diversity & Inclusion, All‑Hands and off‑sites.
• Provide ad‑hoc administrative support to local leadership and act as Floor Warden for safety drills and emergencies.
• Coordinate new‑hire equipment setup, and work with Real Estate on facilities, safety procedures and security protocols.

Required profile

• Proven experience in office management, facilities coordination or workplace experience roles.
• Strong organisational and event‑planning abilities with a focus on employee hospitality.
• Ability to manage vendor relationships, budgets and procurement processes.
• Comfort working cross‑functionally and supporting local leadership on administrative tasks.
• Willingness to be onsite in Melbourne three days per week (Monday, Tuesday, Thursday).

Required skills

• AV equipment handling