Office Manager & Executive Assistant

About the role

Samsara Eco is seeking an experienced Office Manager and Executive Assistant to be the operational backbone of its Sydney head‑office. Working closely with the CEO and reporting to the Chief People Officer, you will ensure smooth office operations, manage facilities and vendors, and provide high‑level executive support.

Key responsibilities

• Own end‑to‑end office operations, including systems, procedures, supplies and daily workflows.
• Manage facilities and vendor relationships: maintenance, service providers and building strong supplier partnerships.
• Provide executive support to the CEO – calendar management, travel coordination, meeting preparation and stakeholder liaison.
• Coordinate board meetings – pack preparation, scheduling, logistics and follow‑up action tracking.
• Partner with People & Culture on onboarding, off‑boarding, employee engagement and company‑wide events.
• Plan and organise off‑sites, team gatherings, celebrations and travel for leadership and broader team.
• Maintain compliance and record‑keeping – licences, policies, WHS/OHS documentation and audit readiness.

Required profile

• 3–5+ years of experience in office management, operations or executive support, preferably in a fast‑moving or scaling organisation.
• Proven track record in vendor and facilities management.
• Comfort working alongside senior leadership, board members and investors with appropriate judgement and discretion.
• Strong instinct for building and refining processes.
• Excellent communication, ability to juggle competing priorities while maintaining detail.
• Alignment with Samsara Eco’s mission and values.

Required skills