Office Manager & Executive Assistant (Fixed-term)

About the role

We are seeking an exceptionally organised Office Manager & Executive Assistant to support POSSE’s Sydney Head Office on a fixed‑term parental‑leave cover until April 2027. The role blends office‑management duties with high‑level, confidential assistance to the Founder, ensuring smooth daily operations and seamless travel and calendar coordination.

Key responsibilities

• Maintain a positive office culture, manage supplies, coordinate facility maintenance and organise meetings, events and catering.
• Oversee internal systems and platforms (Indigo8, WMS, DHL, Starshipit, Asana, Shopify) and provide troubleshooting support.
• Assist the Customer Service team with operational and administrative tasks as needed.
• Plan and execute sample pop‑ups, pre‑warehouse and warehouse sale events.
• Provide confidential executive support: calendar and inbox management, domestic and international travel arrangements, and personal project coordination for the Founder.

Required profile

• Proven experience in office management, coordination or executive/personal assistance, preferably supporting a founder or senior leader.
• Background in fashion, retail or a creative environment.
• Highly organised, proactive, calm under pressure and reliable.

Required skills

• Indigo8 (i8) platform
• Warehouse Management System (WMS)
• DHL logistics tools
• Starshipit shipping software
• Asana project management
• Shopify e‑commerce platform

What we offer

• Fixed‑term contract covering parental leave until April 2027.
• Dynamic, collaborative workplace in Sydney’s Northern Beaches.
• Opportunity to work closely with the Founder and influence company culture.