Office Coordinator - 2IC to Office Manager

About the role

A highly regarded national professional services organisation is looking for an Office Coordinator to act as a true second-in-command to its busy Office Manager. The role offers autonomy and exposure across Brisbane, with a broad scope covering onboarding, office operations and support to the manager.

Key responsibilities

• Coordinate onboarding and desk set-up for new starters
• Manage building access and security passes
• Coordinate office moves and workspace changes
• Liaise with building management and external suppliers
• Oversee mail, couriers and deliveries
• Process invoices and complete data entry tasks
• Manage records, archiving and confidential documents
• Coordinate office supplies and stock levels
• Assist with internal events and functions
• Manage boardroom bookings and meeting spaces
• Provide reception coverage and support and cover the Office Manager as needed

Required profile

• Previous Office Coordinator, Workplace Coordinator or Office Manager experience
• Strong corporate or professional services background
• Experience within legal or professional services environments highly regarded
• Highly organised with excellent attention to detail
• Able to work autonomously and manage competing priorities
• Confident dealing with stakeholders at all levels
• Proactive and solutions-focused mindset
• Strong tenure and employment stability

What we offer

• Salary package of $75,000-$80,000
• Permanent full-time position based in Brisbane CBD
• Opportunity to become the trusted 2IC to the Office Manager
• Strong culture with internal progression opportunities
• Exposure across all aspects of office operations
• Work within a well-established national organisation