Office Assistant

About the role

Endotherapeutics, a medical devices distributor based in Macquarie Park, is looking for a proactive and reliable Office Assistant to keep its Head Office running smoothly and make it a welcoming place to work. This is a permanent, hands-on role available full-time or part-time (Tuesday, Wednesday and Thursday); candidates should state their preference when applying.

Key responsibilities

• Order catering for the weekly Wednesday team lunch and Leadership Team meetings, and set up and clean up afterwards
• Keep the kitchen clean, tidy and well-stocked, including dishwashing, coffee machine cleaning and the weekly grocery order
• Welcome visitors to the Head Office
• Set up the boardroom for meetings and interviews, and prepare Town Hall sessions, including checking AV equipment
• Coordinate staff birthdays, milestones, farewells and recognition gifts
• Manage stationery and office supply orders, and order items for new starter Welcome Kits
• Collect mail, scan and file documents, and run occasional local errands
• Support the CEO and Executive Team with coffee and lunch runs, plus general administration as needed

Required profile

• 1-2 years of experience as an office assistant, office coordinator or receptionist, or in a similar role
• Highly organised, with strong attention to detail
• Proactive, flexible and reliable, comfortable working with people at all levels, including senior leaders
• A current Australian driver's licence is desirable for occasional local pick-ups

Required skills

• Confident use of email and Microsoft Office
• Use of online ordering platforms

What we offer

• A varied, hands-on role at the heart of the Head Office
• A supportive, collaborative team culture, including a weekly team lunch
• Wellbeing program, birthday leave and additional leave benefits
• Learning and development opportunities
• Modern office in Macquarie Park