Office Administrator

About the role

Egis, a global organisation in architecture, consulting, construction engineering, operations and mobility services, is looking for a proactive Office Administrator to support its Melbourne CBD office. This is an on-site, full-time role contributing to positive office culture and efficient operations through management of office administration, facilities and people.

Key responsibilities

• Meet and greet visitors and clients at reception during business hours and manage incoming phone calls
• Manage general office and facility administration, including arranging repair and maintenance of office assets and equipment
• Keep common areas and meeting rooms tidy, working with IT so IT assets function properly
• Coordinate internal and external deliveries and mail
• Onboard new employees, including workplace health and safety induction and security passes
• Act as Health & Safety Lead during emergencies, liaising with the crisis management team under the Crisis Management Plan
• Support ESG activities, collect office carbon data and work toward carbon targets
• Support vehicle fleet administration
• Organise internal social events within budget and support external corporate events
• Manage office costs within budget, assist with expense claims and credit card reconciliation, and coordinate travel and accommodation

Required profile

• Ideally previous experience in a similar role within professional services or consultancy
• Commitment to attend the Melbourne CBD office five days a week
• Prior experience supporting and coordinating office relocation
• Facilities management experience highly desired

Required skills

• MS Office: Word, Excel, Outlook and Teams
• Effective time management, prioritisation and strong written and verbal communication
• Proactive work in a busy team with minimal direction, strong attention to detail

Egis offers parental leave, supports flexible work practices and promotes an inclusive, diverse culture.