Office Admin Support / Executive Assistant

About the role

We are seeking a proactive and highly organised Office Admin Support / Executive Assistant to join our Brisbane team. Reporting directly to the Managing Director, you will be the face of the office, handling reception duties, administrative tasks, recruitment support and operational assistance in a fast‑moving cold‑chain logistics environment.

Key responsibilities

• Manage the main reception area, greet visitors and handle phone calls professionally.
• Coordinate mail, deliveries, meeting rooms and office facilities.
• Provide general administrative support, maintain records and update operational systems.
• Assist with recruitment administration, interview scheduling and onboarding documentation.
• Act as the primary liaison between the Managing Director and operational teams, managing calendars, travel arrangements and meeting logistics.
• Support project coordination, business improvement initiatives and the implementation of new processes.

Required profile

• Excellent communication and interpersonal skills.
• Strong organisational and time‑management abilities with high attention to detail.
• Ability to multitask and manage competing priorities in a dynamic environment.

Required skills

• Microsoft Office 365
• Outlook
• Excel
• Word
• Teams