Executive Coordinator - 12 Month Contract

About the role

A global technology organisation with offices across Asia Pacific and the USA is looking for an Executive Coordinator for a 12-month contract, starting as soon as possible, based in the Melbourne CBD with hybrid working. The role suits an organised, proactive and adaptable support professional who enjoys working with senior stakeholders and keeping a busy team running smoothly. The advertised rate is up to $60 per hour.

Key responsibilities

• Provide executive support, including complex diary management, travel arrangements, expense management and event coordination.
• Support the day-to-day coordination and operations of a busy team, helping manage priorities, workflows and key business activities.
• Coordinate team meetings, business reviews and leadership events, including preparing agendas, presentations, meeting materials and tracking action items.
• Assist with business reporting, gathering information and preparing updates, reports and insights to support planning and decision-making.
• Coordinate team administration, including onboarding, purchase orders, invoices and general operational requirements.
• Build and maintain relationships with internal stakeholders and external partners, acting as a key point of contact.
• Carry out additional ad hoc tasks as required.

Required profile

• Previous experience in a Team Assistant, Administration or Business Support role, ideally in a fast-paced corporate environment.
• Strong communication skills, excellent attention to detail and a high level of emotional intelligence.
• Ability to take initiative, manage competing priorities and work autonomously.

Required skills

• Proficiency across Microsoft Office
• Complex diary management and travel arrangements

The search is managed by the recruiter Victoria Lister, who will respond to candidates progressing to the next stage.