Executive Assistant – University Leadership

About the role

The Executive Assistant provides high‑level administrative and organisational support to senior university leaders, ensuring smooth day‑to‑day operations and the delivery of strategic priorities across multiple portfolios.

Key responsibilities

• Manage complex calendars, travel arrangements, conference bookings and accommodation for senior executives.
• Prepare detailed itineraries, agendas, briefing materials, reports, presentations, speeches and other executive‑level documents.
• Coordinate national meetings, events and teleconferences, handling logistics, minutes and action tracking.
• Maintain confidential document management systems and continuously improve administrative processes.

Required profile

• Post‑graduate qualification in a relevant discipline (preferred).
• Significant experience supporting senior executives with extensive diary and travel management.
• Strong organisational, time‑management and project‑management abilities.
• Excellent verbal communication and interpersonal skills for interaction with senior management, dignitaries and diverse stakeholders.

Required skills

• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).
• Document management and control system implementation.

What we offer

• Flexible working arrangements, including remote options.
• Supportive, collaborative culture that values diversity and inclusion.
• Opportunities for professional development and career progression within a fast‑growing university.