Executive Assistant – Support Senior University Leaders

About the role

The Executive Assistant provides high‑level administrative and organisational support to senior university executives, managing complex diaries, travel, meetings and executive‑level communications. The role supports both the Vice Presidents of Student Experience & People & Talent and the Provost & Deputy Vice Chancellor Academic/Research, ensuring smooth day‑to‑day operations.

Key responsibilities

• Manage complex calendars, travel arrangements, conference bookings and accommodation for senior executives.
• Prepare detailed itineraries, agendas, briefing materials and background research for meetings.
• Draft and edit reports, presentations, speeches, submissions and other professional correspondence.
• Coordinate national meetings, events and teleconferences, handling logistics, minutes and action tracking.
• Maintain confidential document management systems and continuously improve administrative processes.

Required profile

• Post‑graduate qualification in a relevant discipline (preferred).
• Significant experience supporting senior executives with extensive diary and travel management.
• Strong organisational, time‑management and project‑management abilities.
• Excellent verbal communication and interpersonal skills for interaction with senior management, dignitaries and diverse stakeholders.

Required skills

• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).
• Experience implementing and maintaining document management and control systems.

What we offer

• Flexible working arrangements, including remote and on‑site options.
• Supportive, inclusive culture that values diversity and professional development.
• Opportunities for career progression within Australia’s fastest‑growing university.
• Equal opportunity employment with commitment to accessibility and reasonable adjustments.