Executive Assistant to Managing Director

About the role

POP & CO is seeking an experienced Executive Assistant to become the trusted partner of its Managing Director. You will sit at the centre of a multi‑business group, supporting high‑level priorities, client relationships and strategic projects across Australia and internationally.

Key responsibilities

• Partner closely with the Managing Director to coordinate priorities across several businesses.
• Manage a complex executive diary, schedule meetings and arrange international travel.
• Prepare executive correspondence, presentations and communications; act as the first point of contact for the Executive Office.
• Anticipate priorities and keep the Executive five steps ahead.
• Coordinate client onboarding and deliver exceptional client experiences.
• Build trusted relationships with clients, entrepreneurs, C‑suite leaders and key stakeholders.
• Liaise with the ATO, ASIC and other government agencies to support compliance activities.
• Administer ASIC company records and corporate compliance obligations.
• Drive executive operations, identifying opportunities to improve systems, processes and efficiency.
• Manage Microsoft 365, SharePoint, employee onboarding/off‑boarding and key business records.
• Coordinate office operations, team events and initiatives that foster a high‑performing workplace.
• Support the day‑to‑day operation of the Hawthorn office.

Required profile

• Trustworthy and able to handle highly confidential information.
• Strong judgement and initiative, thinking several steps ahead.
• Proactive, organised and able to manage competing priorities.
• Excellent communication skills with internal and external stakeholders.
• Experience supporting senior executives in a fast‑paced environment.

Required skills

• Microsoft 365
• SharePoint
• ASIC company administration