Executive Assistant to General Managers (Job Share)

About the role

This is a job‑share Executive Assistant position supporting three General Managers within the Business Banking division of a leading Australian bank. The role is central to a high‑performing team, providing seamless administrative and operational support to senior leaders.

Key responsibilities

• Deliver high‑quality administrative, secretarial and business support with professionalism and discretion.
• Manage complex, fast‑moving diaries and inboxes, prioritising tasks in line with business priorities.
• Draft, coordinate and manage correspondence on behalf of the General Managers.
• Coordinate and schedule internal and external meetings, prepare briefing packs, agendas and meeting materials.
• Facilitate meetings, take minutes, track actions and ensure follow‑up.
• Act as a central point of contact for senior stakeholders, executive assistants and broader teams, building trusted relationships.
• Arrange complex travel itineraries and logistics across multiple locations.
• Provide ad‑hoc support to other Executive Assistants as required.

Required profile

• Prior experience as an Executive Assistant, preferably in a large banking or professional services environment.
• Excellent stakeholder relationship skills with the ability to build rapport and trust.
• Proactive mindset, exceptional attention to detail and commitment to outstanding service.
• Demonstrated ability to manage competing priorities, perform under pressure and adapt to change.
• High level of professionalism, discretion and integrity.

Required skills