Executive Assistant to General Managers

About the role

The Chief Data Office and Risk & Finance Technology team supports the Group's data and technology priorities across risk, finance and enterprise data. It is looking for an experienced Executive Assistant to support two General Managers in a fast-paced environment. The role is about being a trusted partner who helps leaders focus their time and attention on what matters most.

Key responsibilities

• Provide proactive, efficient and high-quality executive support to two General Managers
• Manage complex diaries, resolve scheduling conflicts and align executive time with key priorities
• Monitor and manage inboxes, prioritise correspondence and assist with responses
• Coordinate meetings, leadership forums, events, offsites, conferences and team activities
• Prepare and distribute agendas, meeting papers, presentations, pre-reading materials, minutes and action items
• Review meeting materials for matters needing executive attention, decisions or follow-up
• Track actions and follow up with owners to ensure timely completion
• Attend selected leadership meetings and events as required
• Coordinate travel, appointments and associated arrangements
• Build strong working relationships with business partners, Executive Assistants and stakeholders
• Support recruitment and onboarding, reporting, budget coordination and other operational activities
• Provide broader administrative support to the leadership team when required

Required profile

• Demonstrated experience supporting senior leaders in a complex, fast-paced environment
• Proactive, solutions-focused approach with ownership of tasks
• Strong judgement, discretion and ability to handle sensitive information
• Ability to manage multiple priorities and work under pressure
• Excellent written and verbal communication and stakeholder management skills
• Confidence to work independently while contributing to a wider Executive Assistant community

Required skills

• Advanced proficiency across the Microsoft Office suite
• Organisational skills and attention to detail