Executive Assistant to COO – South Guildford

About the role

Join WesTrac as an Executive Assistant supporting the Chief Operating Officer – Sales & Operations. Based at the Parts Distribution Centre in South Guildford, you will provide high‑level, confidential assistance in a fast‑paced operational environment.

Key responsibilities

• Manage the COO’s diary, inbox, and meeting schedule, ensuring priorities are met.
• Coordinate domestic travel, accommodation and executive itineraries.
• Prepare, edit and format correspondence, reports, presentations and other business documents.
• Act as liaison between the COO and internal/external stakeholders, monitoring actions, deadlines and deliverables.
• Identify and contribute to process improvements that enhance efficiency and stakeholder experience.

Required profile

• Significant experience supporting C‑suite or senior leaders in mining, resources, manufacturing or heavy‑industry environments.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong interpersonal and stakeholder management abilities, building credibility at all levels.
• Proactive, solutions‑focused mindset with resilience in a fast‑paced setting.

Required skills

• Advanced proficiency in Microsoft Office suite.
• Experience with SAP (highly regarded).

What we offer

• Financial benefits including paid parental leave, salary sacrificing, novated leasing and retail discounts.
• Health & wellness perks such as BUPA discounts, fitness passport access and employee assistance program.
• Career development through WesTrac Institute, internal progression and recognition awards.
• Additional perks like emergency services leave, defence force reserves leave and employee share purchase plan.