Executive Assistant to CEO (Parental Leave Cover)

About the role

The Executive Assistant (EA) to the CEO provides high‑level administrative support during a parental‑leave cover period, ensuring the CEO’s office runs smoothly and efficiently. This full‑time, fixed‑term role (until September 2027) is based at Richmond Football Club and involves handling confidential information, coordinating Board activities, and leveraging technology to optimise workflows.

Key responsibilities

• Manage the CEO’s calendar, appointments and daily task list, prioritising commitments and ensuring timely follow‑up.
• Prepare, edit and distribute correspondence, presentations and Board documents.
• Arrange domestic and international travel, including itineraries, accommodation and transport for the CEO and senior leaders.
• Coordinate Board and Sub‑committee meetings: scheduling, agenda preparation, minute‑taking and action‑item tracking.
• Maintain and secure contact databases, Board Management System and other digital tools.
• Serve as primary liaison for VIPs on match days and events, handling ticketing and hospitality logistics.
• Act as a point of contact between the CEO and internal/external stakeholders, ensuring accurate information flow.
• Anticipate issues, propose solutions and resolve matters autonomously.

Required profile

• Tertiary qualification or proven experience as an Executive Assistant in a senior‑level environment.
• Strong organisational, problem‑solving and multitasking abilities.
• High level of discretion, confidentiality and professional judgement.
• Ability to work independently and proactively manage a fast‑paced executive office.

Required skills

• Advanced proficiency in Microsoft 365.