Executive Assistant to CEO, MD & CFO

About the role

PERSOL is recruiting on behalf of an ASX-listed technology and life sciences organisation for a permanent, full-time Executive Assistant to the CEO / Managing Director and CFO. Based at the Eight Mile Plains Technology Park site, the role sits at the heart of the CEO's office and provides high-level executive, Board and governance support in a fast-paced, highly confidential environment.

Key responsibilities

• Support the CEO, Managing Director and CFO with complex diaries, meetings, priorities and briefing documents
• Coordinate Board meetings, investor engagements and executive commitments; prepare Board and Committee papers, agendas and minutes
• Support governance processes with the CFO and Company Secretary and assist with ASX-listed company administration and investor relations
• Draft executive correspondence, reports, briefing notes and presentations, and produce Board and investor-ready documentation
• Coordinate domestic and international travel, itineraries, visas and logistics, and support investor roadshows and conferences
• Liaise with Board members, executives, investors, regulators and external advisers, acting as a trusted gatekeeper for the CEO's office
• Manage expenses, invoices and reconciliations, and help with ad hoc executive projects

Required profile

• Experience supporting C-suite executives, senior partners or equivalent leadership roles
• Exposure to Board and governance processes
• Experience in an ASX-listed, corporate, professional services, Big 4, legal, mining, energy or similar environment
• Strong discretion, organisation and attention to detail, with proven ability to manage competing priorities
• Confidence engaging with senior executives, Board members and external stakeholders

Required skills

• Advanced Microsoft Office / Microsoft 365 (Word, PowerPoint, Outlook, Teams, Excel)
• Excellent written communication and document preparation
• Investor relations or corporate communications exposure is highly regarded