Executive Assistant to CEO & Mayor

About the role

The City of Holdfast Bay is seeking an Executive Assistant to provide high‑level support to both the Chief Executive Officer and the Mayor. This fast‑paced position works closely with elected members, senior leaders and the community to ensure smooth operation of council priorities.

Key responsibilities

• Manage the CEO’s and Mayor’s diaries, appointments, correspondence and key commitments.
• Coordinate meetings, prepare agendas, take minutes and follow up on actions.
• Organise civic functions, community events and corporate activities.
• Serve as a primary point of contact for elected members, staff, government representatives and community stakeholders.
• Maintain accurate records and process administrative and financial documentation.
• Handle confidential and sensitive matters with discretion and professionalism.
• Provide responsive support across the Office of the Chief Executive.

Required profile

• Proven experience providing executive support in a complex organisation.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written communication skills for professional correspondence and documentation.
• Confidence in building relationships with senior leaders and external stakeholders.

Required skills