Executive Assistant to CEO and Leadership Team

About the role

Starcom is seeking an Executive Assistant who thrives on variety, works at pace and is curious about technology and smarter ways of working. The role supports the Melbourne‑based CEO and the Executive Leadership Team in Sydney, acting as a trusted partner to plan, coordinate and deliver leadership initiatives, agency projects, marketing, client events and new business activity.

Key responsibilities

• Manage complex diaries, meetings and travel for the CEO and provide support to ELT members as needed.
• Coordinate senior leadership meetings, preparing agendas, materials, actions and follow‑ups.
• Prepare, refine and quality‑check presentations, reports and new‑business materials.
• Handle expenses, invoices and approvals with accuracy and discretion.
• Set up and drive project structures, timelines, actions and checkpoints to move ideas to execution.
• Support planning and delivery of leadership off‑sites, client events, media up‑fronts and agency gatherings.
• Explore, test and implement new tools and ways of working to improve efficiency.

Required profile

• 5+ years experience as an Executive Assistant, Project Coordinator or Administrative Assistant in media, advertising or a fast‑paced environment.
• Proactive, solution‑focused mindset with high discretion, professionalism and attention to detail.
• Resilient and able to thrive in a dynamic environment where priorities shift.

Required skills

• Proficient in Microsoft Word, Excel, PowerPoint and Teams.
• Strong written and verbal communication skills for interaction with senior leaders, clients and stakeholders.

What we offer

• Comprehensive wellbeing program covering physical, mental and financial health.
• Flexible working approach with a culture that values trust, balance and wellbeing.
• Access to Global AI Platform Marcel for career mobility across Publicis Groupe.
• Extensive learning and development opportunities with over 15,000 programs.
• Diversity, Equality and Inclusion initiatives and supportive employee networks.
• Generous leave benefits including birthday leave, flexible public holidays and additional leave after two years.
• Parental leave up to 18 weeks and support for employees with serious health conditions.