Executive Assistant to CEO and Leadership Team

About the role

We are seeking an Executive Assistant to support our Melbourne‑based CEO and the broader Executive Leadership Team across Sydney. This dynamic role blends traditional EA duties with project coordination, operational problem‑solving and continuous improvement within a fast‑growing media agency.

Key responsibilities

• Proactively manage complex diaries, meetings and travel for the CEO and provide support to ELT members as needed.
• Coordinate senior leadership meetings – preparing agendas, materials, actions and follow‑ups.
• Prepare, refine and quality‑check presentations, reports and new‑business materials.
• Manage expenses, invoices and other operational processes with accuracy and discretion.
• Set up and drive project structures – timelines, owners, checkpoints – to move ideas to execution.
• Support planning and delivery of leadership off‑sites, client events, media up‑fronts and agency gatherings.
• Explore, test and implement new tools and ways of working to improve efficiency.

Required profile

• 5+ years experience as an Executive Assistant, Project Coordinator or Administrative Assistant in a fast‑paced environment.
• Strong organisational skills, high EQ and a proactive, solutions‑focused mindset.
• Ability to work under shifting priorities while maintaining discretion and professionalism.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Teams.
• Comfort with productivity tools, digital platforms and technology for calendar, communication and document management.

What we offer

• Flexible working arrangements and a culture that values trust, balance and wellbeing.
• Comprehensive wellbeing program covering physical, mindful and financial health.
• Access to Global AI Platform Marcel for career mobility across the network.
• Extensive Learning & Development opportunities with over 15,000 programs.
• Diversity, Equality and Inclusion initiatives and generous leave benefits including Birthday Leave and additional leave after two years.