Executive Assistant - Real Estate

About the role

MinterEllison, one of Australia's largest independent law and consulting firms, is looking for a highly organised, proactive Legal Executive Assistant for its Brisbane Real Estate team. This full-time, permanent position supports senior staff in a dynamic, high-performing environment. The ideal candidate is a self-starter who can balance competing priorities with good judgment and strong coordination.

Key responsibilities

• Proactive diary and email management, and organising fee earners
• Develop working relationships with key internal and external contacts
• Document production and amendments in Microsoft Office Suite
• Travel arrangements and meeting coordination
• Monthly client billing and corporate expense reconciliation
• High-volume file management, including opening and closing files, electronic and physical filing, scanning, printing, photocopying and archiving
• Support financial hygiene: debt collections, voucher requests, client monies and client reporting
• General and trust account receipting and disbursing of funds
• Build and maintain client portfolios and databases, and report on them
• Apply AML-related procedures accurately and consistently in day-to-day work

Required profile

• Ideally experience as a Legal Assistant
• Experience in the legal industry or professional services environment
• Excellent prioritisation, organisational and accuracy skills, with a proactive, flexible attitude
• Clear communication at all levels

Required skills

• File management software (preferably iManage) and account management software (preferably Elite)
• Advanced MS Word, including document creation and presentations
• MS Office, including Excel and PowerPoint
• Use of PEXA and LRS websites for settlements (desirable)

The firm offers a wide range of social, financial and health benefits and supports sustainable ways of working. Applications are made through the online apply button; current employees apply via the internal careers page.