Executive Assistant, Group Executive, Improvement, Strategy & Corporate Affairs

About the role

UnitingCare is looking for an Executive Assistant to provide proactive, professional and confidential executive support to the Group Executive, Improvement, Strategy & Corporate Affairs. The role is full-time and permanent, based at the corporate office in Ann St, and is central to the smooth running of the portfolio through coordination, communication, organisation and follow-through.

Key responsibilities

• Manage the Group Executive's complex diary, inbox, meeting commitments and forward schedule, coordinating time, priorities and follow-up.
• Coordinate Executive Leadership Team, senior leadership, Board and governance meetings, including papers, presentations and briefing materials.
• Track actions, deadlines and emerging priorities and ensure commitments are followed through.
• Work with executive assistants, senior leaders and stakeholders to coordinate meetings, communications and next steps.
• Coordinate workshops, events, functions and meetings that support portfolio priorities.
• Support purchasing card administration, approvals, invoices and other business unit administration.
• Contribute to continuous improvement of executive and administrative processes.

Required profile

• Significant experience providing executive support to a senior executive, general manager, board, committee or senior leadership function.
• Ability to manage complex diaries, correspondence, competing priorities and time-sensitive workflows.
• Exceptional written communication skills, including correspondence, reports, presentations, agendas, minutes and briefing papers.
• High level of discretion, professionalism and confidentiality, with strong attention to detail.
• Strong organisational skills and the confidence to build trusted relationships with executives, senior leaders and stakeholders.
• Alignment with UnitingCare's mission and a commitment to its team culture.
• Confidence to satisfy probity checks such as a nationally coordinated police check, right to work in Australia and Highly Regarded.
• Qualification in Business Administration, Governance, Communications, Project Coordination or a related discipline; previous experience supporting health and aged care, consulting, strategy or project management teams is an advantage.

Required skills

• Advanced Microsoft Office, including Outlook, Teams, SharePoint, PowerPoint and Excel.

What we offer

• Flexible work arrangements and access to salary packaging, meal and entertainment benefits (up to $15,900 per year tax free, plus up to $2,650 pre-tax income).
• A recognition and rewards platform with employee discounts at hundreds of retailers.
• 12 weeks paid parental leave and 2 weeks paid partner leave after 6 months' service, plus diversity and inclusive leave.
• Career development opportunities and a positive, inclusive, child-safe workplace.