Executive Assistant Project Officer

About the role

The Executive Assistant Project Officer will support the Director of Community Life, combining high‑level executive assistance with project coordination, event planning and process improvement. This role sits at the heart of the Directorate, ensuring smooth operations across a wide range of community services.

Key responsibilities

• Manage a complex calendar, arrange meetings and small events for the Director.
• Prepare briefing notes, reports, presentations and correspondence.
• Follow up actions from Council, Audit and Risk Committee, ELT and Directorate meetings.
• Coordinate customer requests and ensure timely responses.
• Work with cross‑Council teams to improve processes and systems.
• Support governance, reporting and business improvement activities.

Required profile

• Demonstrated experience providing high‑level executive or administrative support.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, sound judgement and discretion.
• Confidence working with senior leaders and a broad range of stakeholders.
• Continuous improvement mindset and willingness to challenge existing processes.

Required skills

• Proficiency with Microsoft 365.
• Experience using records management systems.