Executive Assistant - Parental Leave Cover

About the role

Veolia is hiring an Executive Assistant for a 12-month fixed-term parental leave cover position at its Pyrmont head office. You will provide high-level support to two C-suite executives and other senior stakeholders, and manage and coordinate the duties of two corporate office administrative staff.

Key responsibilities

• Manage executives' diaries through coordination and scheduling of meetings and appointments
• Manage executives' inboxes and prioritise action items
• Help create and prepare meeting agendas, reports, presentations, letters and executive documents
• Manage meeting minutes and actions, and collect information needed for presentations and reports
• Handle correspondence between executives and internal and external stakeholders
• Manage expenses, credit card reconciliation and invoice processing
• Prepare and coordinate travel requirements and itineraries
• Oversee front desk functions by managing the receptionist and office coordinator's duties

Required profile

• Five years' experience as an Executive Assistant or Office Manager in a medium to large organisation
• Demonstrated experience working with executive and senior-level stakeholders
• Demonstrated experience managing a small team

Required skills

• Proficiency in G-Suite applications

What we offer

• Paid parental leave and a paid volunteer day
• Flexible and hybrid working arrangements
• Superannuation contributions on unpaid parental leave
• Fitness Passport, discounted health insurance and Employee Assistance Program
• Car allowance, novated leasing and vehicle discounts
• Bonus and referral programs, employee share plan and professional development