Executive Assistant - Board & General Counsel

About the role

Mercy Health is seeking an experienced Executive Assistant to support the Company Secretary and General Counsel. The role ensures the smooth operation of governance, legal and executive office functions through coordination, stakeholder management and administrative excellence. It is a permanent, full-time position (38 hours per week, Monday to Friday) based in North Richmond with hybrid working available.

Key responsibilities

• Provide high-level executive, governance and administrative support to the General Counsel, the Company Secretary, the Board of Directors and selected Board Committees.
• Coordinate Board and Committee meetings, including agendas, papers, minutes, action tracking and governance system administration.
• Assist in preparing legal documentation, reports and presentations while maintaining strict confidentiality.
• Coordinate Board, governance and executive events, including Board dinners, annual functions, off-site meetings and stakeholder events.

Required profile

• Demonstrated experience in an Executive Assistant, Board Secretariat, Company Secretariat or Governance Administration role.
• Experience supporting senior executives, Boards or Board Committees.
• Proven experience preparing agendas, Board papers, minutes and executive documentation.
• Demonstrated experience managing highly confidential information.
• Resilient, compassionate and committed to patient-centred care.
• Current Police Record Check, or in the process of obtaining one.

Required skills

• Advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint and Excel.