Executive Assistant & Operations Coordinator

About the role

The Executive Assistant & Operations Coordinator provides high‑level administrative and operational support to the research leadership team at UpTrade Alpha, a fast‑growing Australian FinTech startup. The role streamlines daily operations, allowing senior researchers to focus on investment research, content development and business growth.

Key responsibilities

• Manage calendars, meetings, appointments and weekly schedules for the research leadership team.
• Organise executive inboxes, prioritise communications and coordinate follow‑ups.
• Establish structured weekly workflows to improve productivity and time management.
• Coordinate meetings with internal teams, brokers, clients and external stakeholders.
• Track key deadlines, action items and business priorities.
• Administer UpTrade Alpha memberships and subscriptions, including renewals, invoicing, payment follow‑ups and client enquiries.
• Develop and maintain a centralised research and content calendar for reports, newsletters, webinars and live sessions.
• Identify administrative inefficiencies and implement workflow improvements.

Required profile

• Minimum 3–5 years of experience as an Executive Assistant, Operations Coordinator or similar role.
• Strong organisational, time‑management and communication skills with the ability to manage competing priorities.
• Highly proactive, detail‑oriented and capable of working independently with minimal supervision.
• Experience in financial services, cryptocurrency, technology or a fast‑growing startup is highly regarded.
• Experience with client subscriptions, content scheduling or business operations is advantageous.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office.
• Experience with CRM or task‑management platforms.