Executive Assistant

About the role

We are partnering with a high‑profile Melbourne organisation to find an experienced Executive Assistant who will support two senior executives in a fast‑moving environment. The role is centred on proactive executive support, diary management and board governance coordination.

Key responsibilities

• Manage complex diaries, travel arrangements, meetings and executive correspondence for two senior leaders.
• Coordinate Board and governance activities, including agendas, papers, minutes, action registers and follow‑up.
• Act as primary contact for senior internal leaders, external stakeholders, partners, VIPs and supporters, handling discretion and judgement.
• Oversee practical office coordination such as reception and shared services.

Required profile

• Strong experience supporting senior executives, preferably across multiple leaders.
• Exceptional prioritisation, diary management and ability to keep complex work moving.
• Confident preparing Board and executive documentation and handling sensitive information.
• Professional communication skills with people at all levels.

Required skills

• Proficiency with Microsoft 365.
• Ability to quickly learn new systems.